Day # 9: PERFECT PLANNING


It is already the ninth day of January. Time flies, right? How not to waste your time but to use it productively? The secret is time planning!

When I have a lot of tasks, it is impossible to remember and do all of them. That is why I always have a calendar by my side. Once a week I write a list of tasks that I have to do: deadlines, meetings, reminders and all the other stuff. Some of those tasks must be done as soon as possible and some of them can wait for a while.

Also, once a week I write a list of tasks that I have to do: deadlines, meetings, reminders and all the other stuff. Some of those tasks must be done as soon as possible and some of them can wait for a while. Have you heard of important, urgent rule? Here it is!

There are four of four categories of your tasks:

  1. Important and urgent
  2. Not important but urgent
  3. Not urgent but important
  4. Not important and not urgent

As you see, each category has a number. A category number to each task has to be assigned. When doing this, it is important to stop yourself from assigning everything to the first category (unless you have only a few tasks). After doing this, move on to the third step.

Look at all the tasks in the first category. If you do not write a separate list of them, try underlining those tasks so you will not pass over some of them. Decide, which task from the first category is the most urgent and most important, mark it as number one. Then find the second most urgent and most important, mark it as number two. Do the same will all the tasks in the first category.

Repeat this with all the tasks in each category. Just do not forget to pay attention to the deadlines!

In the end, you should have four categories and the sequence of the tasks. What to do next?

Now you have to decide, how much time approximately each task could take and how much time each day you could dedicate to them.

Here is where the fun starts! First things first, start with the first task from the first category ASAP. Divide all the tasks according to its importance and urgency from Monday to Friday (or for a longer period, if you wish). You can simply make a new list of those tasks but I recommend writing them into your calendar.

A little tip: do not try to do all the tasks from one category in a row. Try mixing categories a little bit. It is best to start with the first category and do some tasks from the second one. When all the tasks from the first category are done, mix tasks from the second and the third categories.

This is the best way to do all the tasks, to do them on time and without panic!

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